How to Get Access

Requesting Access to Banner, Banner Cognos, Degree Works, and 25Live

Access is granted to faculty, staff, and student employees who need access to student information to fulfill responsibilities as outlined in their job description. Access to production data will only be granted to those who have completed required training.

Click on the image below for visual instruction.

Scroll to the bottom of the page for information on how to Add a Role, Remove a Role, and special considerations for granting access to Banner and Degree Works.



1. Visit the Training section of this site to find the role(s) that best describe your job responsibilities.

  2. Go to Workfront – Banner System Access. If you do not have an active CAS session, you may be prompted to enter your UCR credentials before proceeding. Click Requests.

3. Click New Request or Create New Request. 





4. Click the drop down Select a Request Type and choose Banner System Access.



  5. Complete the first section. Enter a brief request description in the Subject line. This is a required field. Examples include “New Request for Joe Smith” or “Modification to Joe Smith’s access.”

 Set your Priority level (default is Normal) 

None - within 5 business days

Low – within 4 business days

Normal – within 3 business days

High – within 2 business days

Urgent – within 1 business day



6. Fill out the Banner Systems Access Request section. All fields in bold are required.

Enter the Name, NetID, Employment Type, and verify FERPA training has been completed for the person who is needs access set up. For more information on NetID, visit

Enter the name and email of the Supervisor of the person who needs access (or the information of the person who has system access authorization responsibility for your department).  

Briefly describe your job responsibilities that require you to access student data and information systems in the box provided.

Use the Additional Information/Notes box to provide other information that will be helpful in processing your request.

Select the Banner Environment(s) you need to access. 

Select if the access is New or a Modification in the Banner Request Type field. Select the area related to your role(s) and you will be presented with available roles.  



7. Select ALL of the roles you require to perform your job responsibilities. Multiple selections are permitted.

Click Submit Request.  Once access to Banner has been established, SAIS will close your request. You must complete all required training. 

Student employees should email a copy of the Statement of FERPA Understanding to




Add a Role

To add a role to your access, chose "Modification (Add or Remove)" under Request Type and provide what role you need to have added.

Remove a Role or Access

Submit a Workfront – Banner System Access request and chose "Modification (Add or Remove)" under Request Type. 

  • If UCR employees transfer departments, submit a request to modify or remove access as job duties of the new position may vary.

Banner Cognos  

Staff and faculty who do not have access to Banner may also request access to Banner Cognos by submitting a Banner System Access request. Check "Banner Cognos" in the "Select Areas and/or Systems" section and choose the Banner Cognos Report Categories you need. 

Access is granted based on a combination of job responsibilities, your organization, and/or your department.

View the list of categories and reports available in Banner Cognos.

Degree Works  

If your primary Banner role is…

Assigned to Degree Works role…

    ADVA Majors
Academic Advisor Assistant View Only With Notes - VWN     AFST ETST LLFR RLST
Academic Advisor College Undergraduate College Advisor - ADV     ALC GBST LLGS RUSN
Academic Advisor Major - Graduate Graduate Major Advisor - GRM     ANLW GEOL LLLN SPN
Academic Advisor Major - Undergraduate Undergraduate Major Advisor - ADVX     ANTH GEPH LNST STAT
Academic Advisor Major - Undergraduate who advise for majors listed to the right Undergraduate Major Adv (AA) - ADVA     ASST GESC MATH SUST
Academic Coordinator View Only With Notes - VWN     AST GSST MCBL WMST
Academic Counselor View Only With Notes - VWN     BIOL HIST MEIS  
Academic Enrollment Managers View Only With Notes - VWN     CCST HASS MTSS  
Academic Learning Community Coordinator View Only With Notes - VWN     CHEM HSAT MUCU  
Admissions Articulation Maintenance View Only Without Notes - VO     CLA HSLW NTST  
Admissions Counselors View Only Without Notes - VO     CMDB LBST PHIL  
Graduate Division Management Graduate College Advisor - GRC     CPAC LING PHYS  
Graduate Division Student Workers
*requires approval of Director of Academic Affairs in Graduate Division
Graduate Major Advisor - GRM     CRWT LLCP PLBL  
Registrar Academic Scheduling and Courses View Only Without Notes - VO            
Registrar Curriculum/Degree Audit Mgmt Registrar - REG            
Registrar Management Registrar - REG            
Registrar Records and Registration View Only With Notes - VWN            
Registrar Student Workers View Only With Notes - VWN            
Z: Athletic Compliance View Only With Notes - VWN            
Z: HOSS View Only With Notes - VWN