How to Get Access
Requesting Access to Banner, Banner Cognos, Degree Works, and 25Live
Access is granted to faculty, staff, and student employees who need access to student information to fulfill responsibilities as outlined in their job description. Access to production data will only be granted to those who have completed required training.
Click on the image below for visual instruction.
Scroll to the bottom of the page for information on how to Add a Role, Remove a Role, and special considerations for granting access to Banner and Degree Works.
1. Visit the Training section of this site to find the role(s) that best describe your job responsibilities.
|2. Go to Workfront – Banner System Access. If you do not have an active CAS session, you may be prompted to enter your UCR credentials before proceeding. Click Requests.|
3. Click New Request or Create New Request.
4. Click the drop down Select a Request Type and choose Banner System Access.
|5. Complete the first section. Enter a brief request description in the Subject line. This is a required field. Examples include “New Request for Joe Smith” or “Modification to Joe Smith’s access.”
Set your Priority level (default is Normal)
None - within 5 business days
Low – within 4 business days
Normal – within 3 business days
High – within 2 business days
Urgent – within 1 business day
6. Fill out the Banner Systems Access Request section. All fields in bold are required.
Enter the Name, NetID, Employment Type, and verify FERPA training has been completed for the person who is needs access set up. For more information on NetID, visit cnc.ucr.edu.
Enter the name and email of the Supervisor of the person who needs access (or the information of the person who has system access authorization responsibility for your department).
Briefly describe your job responsibilities that require you to access student data and information systems in the box provided.
Use the Additional Information/Notes box to provide other information that will be helpful in processing your request.
Select the Banner Environment(s) you need to access.
Select if the access is New or a Modification in the Banner Request Type field. Select the area related to your role(s) and you will be presented with available roles.
7. Select ALL of the roles you require to perform your job responsibilities. Multiple selections are permitted.
Click Submit Request. Once access to Banner has been established, SAIS will close your request. You must complete all required training.
Add a Role
To add a role to your access, chose "Modification (Add or Remove)" under Request Type and provide what role you need to have added.
Remove a Role or Access
Submit a Workfront – Banner System Access request and chose "Modification (Add or Remove)" under Request Type.
- If UCR employees transfer departments, submit a request to modify or remove access as job duties of the new position may vary.
- If UCR employees are separated from UCR, system access is automatically revoked through Enterprise Access Control System (EACS).
Staff and faculty who do not have access to Banner may also request access to Banner Cognos by submitting a Banner System Access request. Check "Banner Cognos" in the "Select Areas and/or Systems" section and choose the Banner Cognos Report Categories you need.
Access is granted based on a combination of job responsibilities, your organization, and/or your department.
If your primary Banner role is…
Assigned to Degree Works role…
|Academic Advisor Assistant||View Only With Notes - VWN||AFST||ETST||LLFR||RLST|
|Academic Advisor College||Undergraduate College Advisor - ADV||ALC||GBST||LLGS||RUSN|
|Academic Advisor Major - Graduate||Graduate Major Advisor - GRM||ANLW||GEOL||LLLN||SPN|
|Academic Advisor Major - Undergraduate||Undergraduate Major Advisor - ADVX||ANTH||GEPH||LNST||STAT|
|Academic Advisor Major - Undergraduate who advise for majors listed to the right||Undergraduate Major Adv (AA) - ADVA||ASST||GESC||MATH||SUST|
|Academic Coordinator||View Only With Notes - VWN||AST||GSST||MCBL||WMST|
|Academic Counselor||View Only With Notes - VWN||BIOL||HIST||MEIS|
|Academic Enrollment Managers||View Only With Notes - VWN||CCST||HASS||MTSS|
|Academic Learning Community Coordinator||View Only With Notes - VWN||CHEM||HSAT||MUCU|
|Admissions Articulation Maintenance||View Only Without Notes - VO||CLA||HSLW||NTST|
|Admissions Counselors||View Only Without Notes - VO||CMDB||LBST||PHIL|
|Graduate Division Management||Graduate College Advisor - GRC||CPAC||LING||PHYS|
|Graduate Division Student Workers
*requires approval of Director of Academic Affairs in Graduate Division
|Graduate Major Advisor - GRM||CRWT||LLCP||PLBL|
|Registrar Academic Scheduling and Courses||View Only Without Notes - VO|
|Registrar Curriculum/Degree Audit Mgmt||Registrar - REG|
|Registrar Management||Registrar - REG|
|Registrar Records and Registration||View Only With Notes - VWN|
|Registrar Student Workers||View Only With Notes - VWN|
|Z: Athletic Compliance||View Only With Notes - VWN|
|Z: HOSS||View Only With Notes - VWN|
Policies and Regulations
California and the United States
- California Information Practices Act of 1977 (IPA)
- Federal Family Educational Rights and Privacy Act of 1974 (FERPA)
University of California
- Electronic Communications Policy, August 2005
- Policies Applying to Campus Activities, Organizations and Students, October 2009
University of California, Riverside