How to Get Access

Requesting Access to Banner, Cognos, Degree Works, and 25Live

Access is granted to faculty, staff, and student employees who need access to student information to fulfill responsibilities as outlined in their job description. Access to production data will only be granted to those who have completed required training.

Click on the image below for visual instruction.

Scroll to the bottom of the page for information on how to Add a Role, Remove a Role, and special considerations for granting access to Banner and Degree Works.

		1. Visit the Training section of this site to find the role(s) that best describe your job responsibilities. If you need access to edit the Admissions Decision (SAADCRV) page in Banner you must obtain approval first from Undergraduate Admissions by submitting the Banner Systems Access Request - SAADCRV Edit Access in Workfront.

		2. Go to Student Information System (SIS) Service Request in ServiceLink If you do not have an active CAS session, you may be prompted to enter your UCR credentials before proceeding. In the Category drop down, choose System Access.

		3. Complete the required fields. Enter a brief request description in the Short Description line. Examples include “New Request for Joe Smith” or “Modification to Joe Smith’s access.” Set your Priority level (default is None) None - within 7-10 business days Low – within 5-7 business days Medium – within 3-5 business days High – within 1-3 business days

		4. Fill out the specific user access requirements. All fields with a red asterisk are required. Enter the following information (numbered on screenshot): User’s Name (first and last) Employment Type If User has completed Banner training If User is a former UCR Student or faculty member Verify FERPA training has been completed for the person who needs access set up. Briefly describe the user’s job responsibilities that require access to student data and information systems. Net ID and supervisor information will automatically be filled in based on the User Name field. For more information on Net ID, visit ServiceLink.

		5. Indicate the details of the access request (numbered on screenshot): System access being requested or removed? Which systems are needed? Use the Additional Information/Notes box to provide other information that will be helpful in processing your request. If another user already has similar access, please provide that user’s name or NetID for reference in the request. Click Submit. Once access to Banner has been established, the request will be closed. The user must complete all required training. Student employees should email a copy of the Statement of FERPA Understanding to sasystems@ucr.edu.

Add Additional Access

To add a role to your access, fill out the form as you would for a new request and make a note in the Additional Information that describes the additional access you need.

Remove a Role or Access

If an UCR employee transfers departments, submit a request to revoke access as job duties of the new position may vary.

If an UCR employee is separated from UCR, system access is automatically revoked through Enterprise Access Control System (EACS).

Banner Cognos

Staff and faculty who do not have access to Banner may also request access to Cognos by following the same steps outlined above. Check "Cognos" in the "Choose systems for access/removal from the list below" section and describe the reports folders you need to access.

Access is granted based on a combination of job responsibilities, your organization, and/or your department.

View the list of categories and reports available in Cognos.

Degree Works

If your primary Banner role is…	Assigned to Degree Works role…	ADVA Majors
Academic Advisor Assistant	View Only With Notes - VWN	AFST	ETST	LLFR	RLST
Academic Advisor College	Undergraduate College Advisor - ADV	ALC	GBST	LLGS	RUSN
Academic Advisor Major - Graduate	Graduate Major Advisor - GRM	ANLW	GEOL	LLLN	SPN
Academic Advisor Major - Undergraduate	Undergraduate Major Advisor - ADVX	ANTH	GEPH	LNST	STAT
Academic Advisor Major - Undergraduate who advise for majors listed to the right	Undergraduate Major Adv (AA) - ADVA	ASST	GESC	MATH	SUST
Academic Coordinator	View Only With Notes - VWN	AST	GSST	MCBL	WMST
Academic Counselor	View Only With Notes - VWN	BIOL	HIST	MEIS
Academic Enrollment Managers	View Only With Notes - VWN	CCST	HASS	MTSS
Academic Learning Community Coordinator	View Only With Notes - VWN	CHEM	HSAT	MUCU
Admissions Articulation Maintenance	View Only Without Notes - VO	CLA	HSLW	NTST
Admissions Counselors	View Only Without Notes - VO	CMDB	LBST	PHIL
Graduate Division Management	Graduate College Advisor - GRC	CPAC	LING	PHYS
Graduate Division Student Workers *requires approval of Director of Academic Affairs in Graduate Division	Graduate Major Advisor - GRM	CRWT	LLCP	PLBL
Registrar Academic Scheduling and Courses	View Only Without Notes - VO
Registrar Curriculum/Degree Audit Mgmt	Registrar - REG
Registrar Management	Registrar - REG
Registrar Records and Registration	View Only With Notes - VWN
Registrar Student Workers	View Only With Notes - VWN
Z: Athletic Compliance	View Only With Notes - VWN
Z: HOSS	View Only With Notes - VWN

Policies and Regulations

California and the United States

University of California

University of California, Riverside

Banner Student Information System